Set up the academic calendar: add your school's terms, events and holidays
Add each term, event and holiday once. Overview counts them, school setup is done, and students see the calendar under My school.
Every screen in the films is the real product, shown on a demo school made for them.
A calendar pinned to a notice board or printed in a diary reaches students late, if at all. Here the office enters each term, event and holiday once, under School, and teachers and students see the same calendar straight away, with the days left in the running term.
The film adds a term, a sports day and a holiday on a demo school, reads the Overview, sees the Setup bar finish, and then opens the student's calendar to show exactly what a student sees.
Step by step
Open the Academic year tab
On the school admin dashboard, press School, then the Academic year tab. The year runs from April to March. Term today shows the term that is running; on a new school it is empty, because no term has been added yet.
Watch from 0:11Add a term
Press the Terms tab, then Add Term. Type the term's name as your school calls it, choose its start date and end date, and press Add & save Term. It is saved at once, and Term today now shows the term with its dates.
Watch from 0:30Add an event
Press the Events tab, then Add Event. Type the event's name, choose its type and its date, and press Add & save Event. The film adds a sports day.
Watch from 0:58Add a holiday
Holidays follow the same pattern. On the Holidays tab press Add Holiday, type its name, choose the date and press Add & save Holiday.
Watch from 1:18Check Overview and finish setup
Press Overview to see how many terms, events and holidays are entered, and which events are coming up. Then open the Details tab: the Setup bar now reads complete, so the school's basic setup is done.
Watch from 1:38See the calendar as a student
On the student dashboard, press My school, then the Calendar tab. The running term is there with the days it has left, with the sports day, the holiday, and a Coming up list of what is next.
Watch from 1:57
Good to know
Enter it once
There is no separate calendar to send out. What the office saves under Academic year is what teachers and students see, as soon as it is saved.
Term today
Once a term is added, Term today shows the running term and its dates at the top of the Academic year tab, so the office can check at a glance that the dates are right.
Filmed on a demo school
The term, the sports day and the holiday were added for real on a demo school made for these videos, and the school was put back afterwards.
Questions
- Where do students see the school calendar?
- Under My school, on the Calendar tab. It shows the current term with the days it has left, the events and holidays, and a Coming up list.
- Do teachers and students see a new holiday straight away?
- Yes. Each term, event and holiday is saved the moment you press its Add & save button, and the calendar under My school shows it.
- What is the last step of setting up the school?
- The academic year. Once the terms, events and holidays are in, the Setup bar on the Details tab reads complete.
What the film saysThe narration, scene by scene.
One calendar for the school. Add your school's terms, events and holidays once. Your teachers and students see them straight away.
School, Academic year. On the school admin dashboard, press School. Then press the Academic year tab.
This year. This is your academic year, from April to March. Term today is empty: no term is added yet.
Add a term. Press the Terms tab. Press Add Term. Type the term's name.
Its dates. Choose its start date and its end date. Then press Add & save Term.
Term today. It is saved at once. And Term today now shows it, with its dates.
Add an event. Next, an event. Press the Events tab, then Add Event. Type its name, and choose its type.
Its date. Choose its date. Then press Add & save Event.
Add a holiday. Holidays work the same way. Press the Holidays tab, then Add Holiday. Type its name, and choose its date.
Save the holiday. Press Add & save Holiday.
Overview. Press Overview. It counts your terms, events and holidays, and lists the events coming up.
Setup: done. Now press the Details tab, and look at Setup. It is one hundred percent done.
The student dashboard. On the student dashboard, press My school. Then press the Calendar tab.
What the student sees. The term is here, with the days it has left. So are the sports day and the holiday. Coming up lists what is next.
Coming up. Next: Classes and sections.
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