See your school fees and tell the school you paid by sending a payment proof
See what is still to pay, pay the school by QR code or bank transfer, then record the payment with a photo of the receipt for the school to check.
Every screen in the films is the real product, shown on a demo school made for them.
Paying the fee is only half the job; the school also needs to know you paid. On the Fees page in Apar AI LMS, a student or their family sees what is still to pay and how the school takes payment. After paying by the school's QR code or bank transfer, they record the payment with a photo of the receipt, and the school office checks it.
The film follows one payment from the student's Fees page to the school admin's check and back, until it is accepted.
Step by step
Open Fees
Open the menu under your name at the top right and press Fees. Still to pay shows what you owe, and How to pay sets out three steps below it.
Watch from 0:00Pay the school
Pay with the school's QR code or by bank transfer, from your own UPI or bank app. In the film, both are samples from the demo school.
Watch from 0:00Record the payment
Each fee shows when it is due. After paying, press Record payment on that fee. The method and the amount are already filled in.
Watch from 0:31Add the receipt
Type the reference from your receipt, add a photo of the receipt, and press Record payment.
Watch from 0:31Wait while it is under review
The fee now shows Under review while the school admin checks your proof.
Watch from 0:31The school checks it
On the school admin's dashboard, the proof waits under Needs you. The admin opens it, sees the receipt next to the payment's details, and presses Accept.
Watch from 0:58Accepted
Back on the student dashboard, the bell says the proof was accepted, and Still to pay drops to zero.
Watch from 1:17
Good to know
The app does not take the money
You pay the school directly, by its QR code or by bank transfer. The Fees page is where you tell the school and keep the proof.
Keep the reference
The admin checks your receipt against the payment's details, so type the reference exactly as your receipt shows it.
What was on screen
A demo school with its demo student and admin. The QR code, the bank details and the receipt are samples.
Questions
- How do I tell the school I paid the fees?
- On Fees, press Record payment on the fee, type the reference from your receipt, add a photo of the receipt and press Record payment.
- What does Under review mean on my fees?
- The school admin has your payment proof and is checking it. Once they accept it, the bell tells you.
What the film saysThe narration, scene by scene.
Fees. This is the student dashboard. Here is how to see the fees that are due, and tell the school you paid.
Your Fees page. Press your name at the top right, then Fees.
What is due. Still to pay shows what you owe. Below it, How to pay has three steps.
Ways to pay. Pay with the school's QR code, or by bank transfer. In this demo, both are samples.
Tell the school. The fee shows when it is due. After paying, press Record payment on it.
The payment, and its receipt. The method and the amount are filled in already. Type the reference from your receipt. Then add a photo of the receipt.
Under review. Press Record payment. The fee now shows Under review, while the school admin checks it.
The school's side. Now the school admin dashboard. The proof waits under Needs you. Press it, then Demo Student.
Accept. The receipt is beside the payment's details. The admin checks them, and presses Accept.
Accepted. Back on the student dashboard, the bell says the proof was accepted. Still to pay is now ₹0.
The end. Thank you for watching. That is the whole series.
Watch next
Length2:29#22 · School officeCheck Fee Payment Proofs and Record Cash
Families send a payment with its receipt; the office accepts it, or rejects it with a reason they can read. Cash at the office is recorded too.
Length2:51#21 · School officeSet Up School Fees: Plans, UPI and Bank
Tell parents how to pay, keep fee plans by class, see each student's fee and what is overdue, and create a month's fees for a class.
Length2:39#23 · School officeSend Fee Reminders to Parents by Email
Send overdue, due-soon or advance fee reminders by email, read each one first, retry a failed address, and set a weekly campaign.
Length1:38#59 · StudentsMessage Your Teacher and Read School Notices
Ask a teacher who teaches you a question in Messages, read the school's notices, and find the reply under your question.
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